Transferring Club Leadership

While each club has its own timeline for leadership transfer, every club is required by Massachusetts state law and Student Union policy to perform the following actions or risk dechartering. All forms listed here are available in the Student Union office.

Hazing Form
Massachusetts state law requires that each student organization signs a form acknowledging and agreeing to abide by the Hazing Law of the Commonwealth. The law, can be found in Appendix A of "Rights and Responsibilities." Clubs and organizations must submit this form by the third Senate meeting of the academic year. Failure to do so will result in the immediate DECHARTER of the club or organization without exception.
Club Renewal Form
The Club Renewal Form must be submitted by every club or organization at the start of each semester. the purpose of this form is to provide the Union with the recent status report of your organization. Information requested on this form includes names and contact information for club officers, numbers of members, and current plans for upcoming semester events. Failure to submit this form by the third Senate meeting of each semester results in your club's placement on a "defunded" list. This means that the organization is still recognized, but cannot receive funding from the Allocations Board. Organizations on this list remain recognized by the Student Senate, but will be refused funding until submission of the Club Renewal form.
Signature Verification Form
The signature verification form must be signed and submitted by the treasurer and another officer of each club or organization at the beginning of each academic year. The purpose of this form is for the senate to have on file the signatures of club leaders who will be requesting money from the allocations board.
Club Leadership Transfer Form
The Student Union requires that a club leadership transfer form be submitted whenever club officers change.

When clubs change leadership, it is important to remember to transfer control over the club web site, mailing lists, and myBrandeis space. Instructions for carrying out these tasks are available on the Online Resources page.