Plan A Campus Events

Event planning is one of the most valuable contributions club leaders can make to our community. A huge portion of the social life at Brandeis is a result of the tremendous amount of effort and energy club leaders put into planning successful events at Brandeis.

For any event, club leaders should think of:

An event type (meeting, dance, conference, seminar, fair, performance, play)
Purpose (fun, education, a combination)
Target audience (first-year students, pre-law students, our whole campus)
Budget and funding
Number of people who may attend

After deciding on the event type, check for space using the contact information on the Reserving Space on Campus how to guide. Most spaces are reserved through Conference and Event Services (CES).

If you book through CES, you must be a recognized or chartered student organization and you must let them know if you are going to need special setup, tables, chairs, food, etc. You may also need custodians to help you clean up and security if the Director of Public Safety requires it.

Also, check with Student Activities regarding a one-stop meeting. Their extension is x65065. At that meeting you can finalize event details with trained staff members.

Know your funding sources: will you request donations for the event? Do other fundraising? Approach the Allocations Board or Senate for money? More information on funding events is available in the Requesting Money how to guide. You may also find campusfundraiser.com a helpful resource.

Confirm arrangements a few days before the event with Conference and Events Services (x64300), Student Activities (x65065), and Campus Police (x64240) if they are required.

On the day of your event, make sure that you check all equipment, the facility, etc. beforehand and notify the proper personnel if something needs to be fixed or changed.

Helpful numbers:

Conference and Events Services (x64300)
Student Union Government (x63760)
Student Activities (x65065)
Campus Police (x65000)
Public Safety Director (x64240)

Good luck planning your event! Remember that the earlier you start planning, the more smoothly your event will run. Feel free to stop by the Student Union office for more help with event planning.