Accessing and Controlling Your Club's Online Resources

The following are directions for changing who is allowed to access various club computing resources. Please take a moment to verify that the correct people are listed in all of the categories which apply to your club. It is especially important that you grant access to current students if you have graduated recently.

If you wish to remove your administrator status from web groups, myBrandeis, or Sympa, be sure to make all other changes first. As soon as you are no longer an administrator, you will be unable to make any changes.

Web Groups

If your group has a web page, you may need to change who is allowed to edit it and who is allowed to modify this list of authors. Access the interface for making these changes here. Log in with your UNet username and password, then select the club you wish to view. For instructions on how to use the interface, click on the "Usage guide" link at the top of the page, or just click here.

Email for clubname@brandeis.edu

If your group has a group email address, email delivery for clubname@brandeis.edu is managed in the same place as web permissions. Club email can be forwarded to multiple recipiants, simply list each email address followed by a comma (e.g. "person1@brandeis.edu, person2@brandeis.edu", without the quotation marks).

Your group may not have a group email address. Rather, one of your club leaders may have an email alias for their account. To move an email alias, login to mail options and scroll down to "Email Aliases". In order to transfer an alias, the user who owns the alias must remove it and then the new owner must add it. Only one person may own an alias.

myBrandeis Club Center

Every club and organization has an entry in the myBrandeis Club Center. All of your club leaders should be listed as administrators in Club Center. Any administrator can add or remove other administrators. If you are going to remove yourself as an administrator, make sure that you add the new administrators first. Once you remove yourself as an administrator, you can not make any more changes.

Click here to go to the Club Center. If you are not logged in, use the link on the top right of the page.
Find the link corresponding to your club and click on it.

To change club information

Click "Update Group Information". Select the item you want to change and enter the new data in the resulting page.

Note: for your mailing list to display correctly, you should enter the data as "listname@lists.brandeis.edu" (without the quotation marks). It will automatically be converted to a link.

If you have a club web page, you may enter it in the "Web Site URL" field in the following way: "http://people.brandeis.edu/~clubname" (without the quotation marks). This will automatically be converted into a link and the option under "Club Administration" will change to allow you to edit your web site.

Modify club administrators

Under the "Club Administration" heading, click the link to "Manage Group Members". You are now at the main user management page for your club. Follow the directions below to add or remove an administrator

To add an administrator:

Under the heading "Administrator Members," click "Add an administrator."
Type the email address or last name of the person you wish to make an administrator in the blank, and press the "Search" button.
Click on the name of the person you wish to make an administrator.
Press the "Confirm" button.

Note: if a user has never logged into the myBrandeis system, their name will not appear and you will not be able to add them as an administrator. Ask the person to login to myBrandeis, and you will then be able to add them.

To remove an administrator:

Find the name of the person you wish to remove from the club in the list under the heading "Administrator Members".
Click on the link labeled "Remove" next to that person's name.
Press the button labeled "Yes, Proceed" on the resulting page.

Brandeis Mailing Lists

If your group has a mailing list, follow these directions to add or remove administrators for the list. Only "privileged" administrators can add and remove other administrators. If you are not a "privileged" administrator, the system will not allow you to add or remove administrators, but it will allow you to view who is a privileged administrator so that you may contact them.

Click here to go to the Brandeis Mailing Lists home page.
Log on with your UNet username and password.
Find your list by clicking on Your Subscriptions or typing its name into the search box.
Click on the "List admin" link on the left. If the "List admin" link is not visible, you are not an administrator of the list. Contact one of the "Owners"listed on the left. If you need assistance, contact the ITRC.
To change the ownership of the list, go to "Edit List Config" and then "List definition."
You can add or remove administrators and moderators by simply editing the blanks provided. Remove an administrator by deleting their email address and name. Add an administrator by typing in their email address and name.
If you would like an administrator to be able to add and remove other administrators, change their profile from "normal" to "privileged".
When you are finished, click the "Update" button on the bottom of the page.
To add more administrators then the blanks provided, fill in as many administrators as fit, and then click "Update". When you return to the page, there will be an additional blank available.

Previous versions of this page: 2004-05-08