Finance Board Funding Scope

Overview

Only secured and chartered organizations will be eligible to request and receive funds from the Finance Board. The Finance Board will only fund requests that are relevant to a club's constitution and purpose. There is no such thing as guaranteed funding. All allocations depend on the legitimacy of requests and how much money is available.

Restricted Items

No funding is available for the following items:

Retroactive Requests
Personal property
Club fundraising costs
Retreats
UTC Fee

Marathon ONLY

Except in extreme circumstances, the following items will ONLY be funded during Early and Regular Marathon, not during weekly STEP meetings.

Theater rights
Publishing/printing costs
Coaching/instructors/indvidual contractors/hires
Transportation
Lodging

Details

Retroactive Requests (Deficit Spending)

A retroactive request is a request for reimbursement of money spent on an expense by a club before receiving Finance Board approval.

Since the Finance Board must approve all expenditures before money is spent, retroactive requests will not be approved.

Decided Requests

Money cannot be request for a specific line-item if:

The F-Board gave $0 or partial amounts for that specific line-item; AND
A proper appeal process has been taken and that appeal has been rejecteed by the F-Board.

(Please refer to the appeals section on the Procedures page for how to appeal

Transportation

The Finance Board has the discretion to subsidize transportation costs for competitive and non-competitive clubs. For competitive clubs, transportation will not be funded for practices. For non-competitive clubs, transportation may be funded if it is necessary for a club to fulfill its purpose.

A maximum subsidy of $0.10 per mile, per head or per vehicle costs may be granted. The exact figure of total miles will come from either MapQuest.com or maps.google.com, whichever is less. In all cases, clubs must research the cheapest cost possible and bring proof of research to the Finance Board. Air travel will be subsidized only if it is proven to be more cost-effective than ground transportation.

Lodging

The Finance Board has the discretion to subsidize lodging costs for competitive clubs only. Lodging will not be provided for practice purposes. In all cases, clubs must research the cheapest cost and bring proof of research to the Finance Board. A maximum subsidy of $10.00 per person per night may be granted.

Publicity/Advertising/Office Supplies/Decorations

The Finance Board strongly recommends that all clubs take advatange of the resources available in the Club Resource Center (CRC) and in the Student Union office. The Finance Board may fund office supplies if they are not available in either of these two locations.

Publicity will only be funded for those clubs which publicity is absolutely necessary for their effective functioning.

Fundraising Events

A fundraising event is an event that is not in the purpose of the club and whose sole purpose is to raise funds for the club. The Finance Board will not fund any fundraising events.

Ticketed Events

A ticketed event is an even for which tickets are sold. All proceeds from ticketed events MUST be deposited into a club's Fundraising Account, overseen and managed by the Student Union Treasurer.

The Finance Board will not fund the UTC fee.

The Finance Board may fund the Shapiro Theater fee if a club does not charge admission fees or request donations.

Food/Other Categories Not Mentioned

The Finance Board will consider food/other categories not mentioned requets only hwne they are:

Relevant to the purpose of the club, and
Integral to the goal and structure of an event to such an extent that, without the expense, the central activity/activities would be rendered ineffective.

Any questions regarding allocations must be directed to the Finance Board Chair