Requesting Money

Early Marathon

Towards the end of every semester, the Finance Board holds a special meeting called Early Marathon for the allocation of funds for the following semester. Usually, the F-Board sets a specific time period in which money can be used. During Early Marathon for Spring 2007, only funding requests for the first 3 weeks of the new semester have been reviewed. Attending Early Marathon does not prevent organizations from making additional requests during Regular Marathon.

Regular Marathon

Towards the beginning of every semester, the Finance Board holds a special meeting called Regular Marathon for the allocation of funds for the present semester. It will occur during the 2nd week of Spring 2007.

Emergency Requests (ER)

An ER meeting is formerly known as a STEP (Short-Term Expense Planning) meeting. The name has been changed in order to encourage organizations to request all foreseen funding during Early and Regular Marathons. ER should only be used for real emergency requests. Like before, ER meetings will be held weekly. As another incentive to encourage organizations to come to Marathon meetings, there will NOT be any waiting lists effecting Spring 2007. Organizations can sign-up only within given time period on a first-come, first-serve basis.

Preparation - One-Stop Meetings

Before showing up for Early and Regular Marathons and/or ER meetings, it is highly recommended for organizations to stop by One-Stop Meeting. This is a must for organizations planning events that could require additional expenses, such as the hiring of custodians and/or public safety officers.

This is an opportunity for students to meet with everyone who is involved in the event planning process at Brandeis at one time. Representatives from Conference and Event Services, the Department of Public Safety, Department of Student Activities, and the Student Union will be on hand in order to assist you in your event planning.

The goals of One-Stop Meetings are to provide friendly help to organizations in event planning, encourage timely and proper planning of events, and help students get to know staff members who are part of the program planning process. In order to best serve student organizations and help One-Stop Meetings be successful and efficient, please come to the meeting with the following information.

A tentative time and place for your event
An idea of which space(s) on campus you would like to use (It is helpful to think of a few spaces as options in case your first choice isn't available)
A general idea of what your budget for the event is including your funding sources
Thoughts on extra costs (custodians, renting tables, sound equipment, public safety, etc)
Advertising ideas

For more information or questions, please call the Department of Student Activities at x65065.