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Procedures

Before Meetings

Once the F-Board Chair sends out an e-mail notifying the dates and times of meetings, organizations need to sign-up for meetings.

1. Go to http://my.brandeis.edu.
2. Log-in with UNet account.
3. Click on Club Center at the top menu.
4. Click on a respective club name from the list.
5. Under Club Administration section, click on Make Funding Requests & Fill Out Club Forms.
   • If this link does not appear, please e-mail the F-Board Chair who will add you as a club administrator.
6. Click on an appropriate meeting.
7. Input all requests and thorough descriptions including dates, times, prices, and all other information that matter.
8. When inputting funding requests, please add each item individually.
9. Click on Add One Request to add more funding requests.
10. Although not required, it would be helpful for an organization to input the following information as well:
    • Number of total members and active members;
    • Number of people on an organization's mailing list;
    • Outside funding sources;
    • Fundraising events done by an organization;
    • Any other information an organization feels necessary for the F-Board to know in order to make fairer decisions.

On Meeting Days

All meetings are held in the Student Union Office in the Shapiro Campus Center room 301, unless otherwise notified. Please remember the following.

• Arrive at least 10 minutes before scheduled appointment time.
• Bring a proof of cost for each request.
• Be represented by a knowledgeable club leader who can discuss and explain the need for every request. The F-Board members will ask several questions during a meeting to make fairest decisions as much as possible.
• Questions may include:
  • How will requests be funded if the F-Board cannot fully fund them;
  • How the request serves organization's purpose;
  • How the request serves event's purpose;
  • Club history;
  • Logistics of events;
  • Any other pertinent items.

After Meetings

For Marathons, decisions are made usually within a week after all meetings with organizations. For ERs, decisions are made usually within 24 hours after all meetings with organizations. The F-Board Chair will send out an e-mail via clubleaders e-mailing list as soon as the results are finalized.

Appeals

For any appeals on F-Board allocation decisions, please contact the F-Board Chair as soon as possible, preferably within 24 hours after results have been posted up. The F-Board Chair will then explain to you on logistics on how the whole process works.

Usually, a decision of the F-Board may be reopened for review and debate if:

• A majority of the F-Board (4 out of 7 members) decides in favor of it; OR,
• The organization for which the request was made requests it, provided that 2 members of the F-Board agree to support the request.

Veto

In addition, the Student Union President has power to veto any decision of the F-Board within 5 academic days of the decision. The F-Board may, by a 2/3 vote, overturn any Presidential veto. The F-Board vote must take place within 5 academic days of the veto. This should be taken as the last resort for organizations.