Announcements Policy

Announcements policy last updated December 1, 2004.

The Student Union Secretary sends a weekly Announcements email to the Brandeis undergraduate community every Monday. The Announcements email is used to communicate Union news, information, and events, and to promote club activities. Anyone may submit an announcement for consideration. Announcements must be submitted by 5:00pm on the Sunday before your event or activity.

Because announcements are sent to the entire Brandeis undergraduate community, submissions must be broadly targeted. The Meeting/Information Session category may be used for more narrowly-targeted announcements. Other narrowly-targeted information should go out on club lists, quad lists (speak to your quad director), department lists (speak to your department head or secretary), etc.

Announcements emails are offered as a service but should not be relied on as your primary of single way of promoting an event or activity. Not all announcements submitted are guaranteed to be sent.

Other outlets for information dissemination include:

• myBrandeis Classifieds for job postings, item sales, and property rentals.
• myBrandeis Calendar for events and meetings.
• The Justice or The Hoot for news reporting, arts and sports coverage, and opinion.

WBRS also covers some events and news, and Brandeis Television (BTV65) has a news show and allows "commercials" for clubs and events.

The Student Union Announcements email should be used for all campus-wide club communications. The "What's Happening?" emails put out by the Department of Student Life should be used for non-club events. For more information on "What's Happening?" emails, please contact Alwina Bennett, Assistant Dean of Student Life.

Announcements emails automatically include contact information from the submitter. Any other contact information will be deleted. It is important that students have one point of contact for their questions and concerns, and one person is listed as the responsible party for the announcement. If you don't want that person to be you, have someone else submit an announcement.

Clubs and organizations are limited to only one announcement per week. Incomplete announcements will not be accepted. Corrections will not be accepted once the email is sent. Therefore, it is imperative that you check over your announcement before submitting it.

The following announcements will never be accepted:

• Any fraternity or sorority functions
• Duplicate announcements - events can be announced only once.
• Personal commerce (e.g. classified ads)
• Any announcement that is not broadly targeted and potentially of interest to a large portion of the community.

For events with multiple sponsors or performers, such as coffee houses, speakers, and Stein nights, announcements will only be accepted by the primary sponsoring organization, and not by performance groups or secondary groups. It is recommended that all sponsoring groups collaborate on a single announcement email. Failure to do so may result in announcements not being sent.

The Student Union Secretary has sole authority over the content of announcements emails.